Follow-ups still depend on memory
Quotes, payments, requests, reminders: if no one remembers to check, things stall.
Automation, integration, and custom tools · Quebec SMBs
Your operations should not depend on manual tasks, scattered files, and missed follow-ups. We build a better way to work.
NeoLuna turns the processes slowing you down into simple, reliable systems built for your reality. Automations, integrations between your software, dashboards, internal tools, and custom platforms: technology comes after the problem, never before.
Free exploratory call · No commitment · Human response
A concrete problem first
We never propose a solution before understanding what is truly costing you time or money.
Clear scope before we start
You know what will be delivered, what is included, and what it will cost before any development begins.
You validate before go-live
The solution is tested with you, documented, and adjusted before it is used in real operations.
WHAT IS COSTING YOU TIME
You may not be short on time. Your way of working is likely wasting it.
The most expensive losses are not always dramatic. They often hide in missed follow-ups, duplicate data entry, scattered files, and tools that do not connect.
The same information is entered multiple times
A form, an email, a spreadsheet, then software. Every duplicate entry adds time and error risk.
Your tools do not communicate with each other
The data already exists, but someone still has to move it manually from one system to another.
Reports are rebuilt instead of reviewed
You gather numbers before you can even understand them and make a decision.
One person becomes mission-critical
When a key procedure lives in one employee’s head, one absence can slow down the entire operation.
Your software does not fit your real workflow
You end up with files, notes, and workarounds because the tool forces a process that does not match your day-to-day reality.
HOW WE WORK
A technical project should stay clear, even when it becomes complex.
You always know what is in progress, what will be delivered, and why each decision is made. No development starts before the problem, scope, and expectations are clearly understood.
Understand and define the scope
We start with the real problem, not with technology. We review your current process, the tools in place, the people involved, and the expected outcome.
- Identify the highest-priority friction point
- Validate feasibility
- Clarify scope, deliverables, and budget
Design, build, and test
The solution is built around your real context. You see progress, validate key milestones, and we test both normal and edge-case scenarios.
- Progressive development
- Validation with your team
- Testing before production
Deploy, document, and measure
The solution is rolled out with your team. We document how it works, support adoption, and measure what it improves in day-to-day operations.
- Guided production deployment
- Documentation and handoff
- Adjustments after real-world usage
Small need or larger project?
The process stays the same. Only the scale changes. A small mandate can be delivered quickly. A broader integration or platform is broken into clear, validated milestones.
WHAT NEOLUNA CAN BUILD
The right solution depends on your problem, not on technology that needs to be sold.
We start from how your team works today. Then we simplify, connect, or build only what is truly necessary—without adding one more unnecessary tool.
Invoicing & payment follow-up
Recurring admin tasks trigger at the right moment without relying on human reminders.
Examples: reminders, confirmations, filing, notifications, follow-ups.
Automated quote & email follow-up
Your tools finally share data without copy-paste or duplicate entry.
Examples: CRM, accounting, forms, emails, spreadsheets, APIs.
Automated reports & dashboards
Information from PDFs, invoices, forms, and emails becomes structured and usable.
Examples: extraction, validation, classification, document generation.
Document extraction & processing
Data is consolidated automatically so you get a clear view of operations.
Examples: KPIs, periodic reports, alerts, real-time monitoring.
Field tracking & job-site management
When generic software gets in the way, we build a simple internal tool around your process.
Examples: case tracking, inventory, field operations, internal portals.
Custom platform design
For larger needs, NeoLuna designs a complete solution that scales with your organization.
Examples: client portals, business platforms, web apps, specialized systems.
Not sure which category fits?
That is normal. Just describe what you want to stop doing manually, what no longer works, or the tool you wish you had. We will tell you honestly whether NeoLuna can build it.
NeoLuna Community ProgramLearn more about the program →
We automate Quebec nonprofits — at no cost.
When an organization spends less time on admin, it spends more time on its mission.
Registered nonprofit in Quebec — local mission clearly visible
Full development included — delivered in 2 to 4 weeks
5 organizations per cohort — limited spots
YEAR 1
100% free
Setup + development + training included
YEARS 2–3
~$97–147 CAD/mo
At-cost pricing — tools only
Cohort 2026 · 1–2 organizations
THE OFFERS
An entry point for every situation.
Entry
Pain Points Workshop
$397
90 minutes
We name your top 3 pain points and the quick win for the following week.
Entry
Quick Win Sprint
$950+
48–72 hours
One specific pain point. One delivered solution. Not a study — a result.
Core
7-Day Diagnostic
$2,495
7 calendar days
Full process map. 30/60/90-day plan. You decide what comes next.
Deployment
Commando Pilot
$3,500+
Based on complexity
First real, measurable deployment on your operation. Not a prototype.
Ongoing
Maintenance & Evolution
$500/mo
Monthly
Continuous support. Planned improvements. No invoice surprises.
Prices in CAD, taxes extra. Founding Client offer valid until 10 projects are filled.
Which hours are you getting back this week?
15 minutes. No commitment. We review your situation, identify a first process to automate, and you leave with at least one actionable idea — even if you never work with us.
Talk about my challenge — 15 minThe NeoLuna team answers personally · Response time: 24–48 business hours
BEFORE / AFTER
The concrete difference.
Three typical processes — before and after NeoLuna.
BEFORE — Quote follow-up
- Manual check of sent quote list
- Individual call or email for each client who hasn't replied
- Frequent misses → lost quotes → missed revenue
- 4 to 5 hours per week for the receptionist
- No visibility into real conversion rate
AFTER — Quote follow-up
- Automatic day-3 follow-up: personalized email
- Automatic day-7 follow-up: SMS with a different angle
- Weekly automatic report: pending quotes + conversion rate
- 15 minutes of oversight per week — zero data entry
- +25 to 35% more quotes converted (typical estimate by sector)
+4 to 5h
recovered per week
Garage · Service · Construction
BEFORE — Weekly report
- Manual export from Shopify / POS / Excel every Friday night
- Copy-paste into a summary spreadsheet
- Calculation errors, data sometimes late or incomplete
- 2 to 3 hours of work — evenings or weekends sacrificed
- Report received Monday — Friday data already three days old
AFTER — Weekly report
- Direct connection to data sources (Shopify, POS, Sheets)
- PDF report generated and sent automatically Friday at 5 p.m.
- Fresh, reconciled data — zero human error
- 5 minutes to read — zero manual prep
- Real-time dashboard available anytime
+2 to 3h
recovered every week
Retail · Commerce · Agency
BEFORE — Job-site tracking
- Phone calls all day to learn real progress
- Paper timesheets filled out by hand in the field
- Manual re-entry into Excel every week
- No visibility across 3 to 5 active sites at once
- Delays caught too late — penalties and client tension
AFTER — Job-site tracking
- 2-minute mobile form filled by the crew each morning
- Dashboard updated automatically — visible in real time
- Automatic alert if a site has no update within 24 hours
- Consolidated PDF report per site sent every Friday
- Timesheets generated automatically from form submissions
+8 to 10h
recovered per week
Construction · Renovation · Service